Records and Archive Management Services

All members of our library staff are New Mexico Certified Librarians and National Archives Records Administration Certified Federal Records Managers.

As federal agencies begin to include knowledge management processes into their daily business activities, the need for document and records management policies and practices becomes more and more evident. The multitude of document formats, individual department practices, various existing file plans, and in most cases, the lack there of, leaves knowledge management teams overwhelmed as they make an effort to sort through the task ahead of them and the various paths that are available to them. Our records and archive management staff takes the guesswork out of the picture. We have the experience to help guide knowledge management teams in the right direction. Our guidance, support, and recommendations are based on the specific, unique needs of the organization. We work with you to make decisions that will guarantee a document and records management program that works best for you now, and into the future.

Our staff has done its homework regarding the various software products available for records management needs. We are confident that we can recommend quality products to our clients that will offer state-of-the-art technology and the support for that technology for many years to come. All recommendations are based on a client’s needs. What works for one client may not necessarily be the best product for another.

Our system development process includes an extensive inventory of your collection and interviews with individuals that will be using the collection. All regulations and guidance pertaining to the organization is taken into consideration at every step of the process to ensure your security and compliance needs are met. We offer various levels of support from assessment, to system creation, to system population, to full project research support.

AREAS OF EXPERTISE

National Archives Certified Records Managers
Environmental Federal and State Regulatory Regulation Experts
Multi-Media Regulatory Specialists
State of New Mexico Certified Librarians
IT Experts
44 USC 3301
FOIA
HIPPA
36 CFR Chapter VII
ISO 15489-1
DOD Directive 5015.2
Electronic Management Systems
Desktop Document Retrieval
Research Assistance
Cataloging and Storage
Database Development and Management
Web-based Implementation
Electronic Records Management
Storage and Archiving
Complete System Security
GIS and Mapping Services
RCRA as amended by the Hazardous and Solid Waste Amendments of 1984
CERCLA as amended by the Superfund Amendments and Reauthorization
Act of 1986
Executive Order 12580 Superfund Implementation
Executive Order 12088 Federal Compliance with Environmental Laws

PROJECT/CONTRACT VEHICLES

Certified 8(a) / Small Disadvantaged Business
NMSDC Certified Minority-owned Firm
DOT Disadvantaged Business Enterprise
SBA 8(a) and SDB program (Case No. 109029)
GSA Environmental Services – GS-10F-0391N
- SIN 899-1 Environmental Planning Services & Documentation
- SIN 899-2 Environmental Compliance Services
- SIN 899-4 Waste Management Services
- SIN 899-7 Geographic Information Systems (GIS)
- SIN 899-8 Remediation Services
New Mexico Department of Transportation Disadvantaged Business Enterprise Program
Iowa Department of Transportation Disadvantaged Business Enterprise Program
Army Contracting Agency (ACA) – Basic Ordering Agreement – W9124Q-04-G-0016

ADDITIONAL REPRESENTATIVE PROJECT/CONTRACT EXPERIENCE

here Center for Countermeasures Records Management Assessment
New Mexico State Library librarian training
NASA Johnson Space Center and Fort Bliss Electronic Records Management knowledge sharing
Army Environmental Administrative Record Full Service Library Library

CONTACT INFORMATION

Trudy Cooper
755 S. Telshor Blvd., Suite F-201
Las Cruces, New Mexico 88011
(v) 575/532-1526
(f) 575/532-1587

Karen Cazares
PO Box 363
WSMR, NM 88002
(v) 575/678-0810
(f) 575/678-6096